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web page: http://indianastampclub.org
e-mail indypex@indianastampclub.org

INDYPEX 2008 - June 27-28-29
INDIANAPOLIS CONVENTION CENTER 500 BALLROOM

The Prospectus and Entry form is available in Adobe PDF format
Please click HERE

Dear Philatelic Exhibitor,

Here is a prospectus for philatelic exhibiting at INDYPEX 2008. We hope that you can join us in person for Hoosier Hospitality or that you will decide to participate by sending your exhibit to share with the guests who attend the show. Exhibits of all types, countries and subjects are welcomed.

INDYPEX 2008 will be hosting The United Postal Stationery Society, The International Machine Cancel Society, The Youth Champion of Champions and the Indiana Postal History Society.

In addition, several other societies will have meetings or information tables at Indianapolis. We expect a variety of exhibits covering the realm of philately and have selected a jury with varying specialties to review the exhibits.

INDYPEX welcomes all types of exhibits within the APS scheme of Classes and Divisions. We will have five Categories: APS Youth, Youth, General, One Frame, and NonCompetitive. The General Class will contain all types of exhibits that the APS includes in this category - traditional exhibits, postal history, aerophilately, astrophilately, postal stationery, special studies, revenues, thematics, Cinderallas, illustrated mail, and display exhibits. The One Frame Open Class is limited to approximately 12 exhibits at the discretion of the Exhibit Committee.

INDYPEX will continue the tradition of presenting for "medal awards" individually crafted art glass globes in distinctive colors for each award level. Our Grand and Reserve Grand Awards are significant pieces of custom designed art glass on a lighted base. This art glass is handcrafted in Indiana and signed by the artist. Indiana was a center for the production of both art and functional glass for many years (note the "Ball Jar" is from Muncie, Indiana), and the Indiana Stamp Club is especially pleased to offer art glass awards.

The show hotel and Banquet will announced at a later date. At the Banquet, casual wear is quite appropriate and we promise relaxed fun and no lengthy speeches.

- THE EXHIBIT COMMITTEE -
Sharon Newby, Joyce Adams, Debbie Nicoll, Tony Brooks, Bob Zeigler, Randy Marcy

INDYPEX EXHIBITING OPTIONS

Because the Indiana Stamp Club believes that there are many ways that philatelists should be able to participate in stamp shows, INDYPEX offers exhibitors a variety of choices for exhibiting philatelic material. Entry categories are a little complicated, so we've prepared a chart to better explain the available choices:

EXHIBITORS:
1. Any collector may enter an exhibit.
2. All material in an exhibit must be property of the exhibitor.
3. Juniors must be under age 18 on the day the show opens. Young adults ages 18 to 21 compete as "Senior Juniors".
4. Exhibitor's names are not printed in the program. Names are given at the banquet, in the palmares, and in post-show publicity.
To remain anonymous, please advise the Exhibit Committee.

FRAMES and EXHIBITS:
1.Each exhibit must be entered in one of five categories. See the TABLE for details.
2. The aluminum frames hold 16 pages (regular 8.5 x 11 size) mounted in 4 rows of 4, or 12 oversize pages.
3. Descriptions of over 25 words will be edited to that length. Descriptions are printed in the program.
4. The exhibit must be mounted on pages. Pages must be numbered on the back and in clear protectors.
5. Exhibitors may submit 2 advance pages for preshow distribution to the judges.
Please submit 6 photocopies of advance pages with this form or by May 19th to insure receipt by the jury.

JUDGING and AWARDS:
1. The decisions of a jury of APS accredited judges are final.
2. See the TABLE for judging criteria and awards available for each Class of Exhibits.
3. The following special awards are available for presentation according to criteria of the donors:
Indiana Stamp Club 20th Century Award (for research & presentation of post-1900 material)
J. David Baker Memorial Award (for an outstanding exhibit of postal history)
Johnny Appleseed Award (Indiana Stamp Club member exhibit)
Jay H. & Anna Victoria Kurner Awards (for all Youth)
APS, AAPE, ATA and Numerous Other Philatelic Specialty Society Awards
4. The Grand Award recipient is expected to compete in the APS World Series of Philately at STAMPSHOW.
The Indiana Stamp Club will provide the STAMPSHOW entry fee for the Grand Award representative from INDYPEX.

INDIANA SHOWCASE
1. All exhibits (competitive or non-competitive) with Indiana subjects are included in the Indiana Showcase.
These exhibits are eligible for the Showcase Awards.
2. Showcase participation is in addition to participation in the four classes.

FEES and LOGISTICS:
1. The deadline for entries occurs when all frames are filled or May 19th, 2008.
2. Entry fees must accompany the form at $10 per 16 page frame for adults (Multiframe). $15 for One-Frame Exhibits.
There is no fee for Youth exhibits in regular competition.
3. Failure to exhibit will result in forfeit of the entry fee.
4. Mailed exhibits must arrive by June 20th, 2008 Send exhibits to: A. Nicoll, PO Box 22081, Indianapolis, IN 46222.
5. Exhibits will be returned by US Express Mail without insurance unless otherwise directed by the exhibitor.
6. Please furnish a filled-in Express Mail label for return of your exhibit.
7. The Exhibit Directors will administer the exhibition and accept, modify, or reject entries.

SECURITY and LIABILITY:
1. An exhibit is entered at the risk of the exhibitor.
2. Insurance is not provided. You must make your own insurance arrangements.
3. 24 hour professional surveillance will be provided during the show.
4. The Indiana Stamp Club, Inc., the participating societies, or any of their committees, members, officers,
directors, employees, or representatives are not liable or responsible for any damage or loss for any cause or reason.

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